ALLDocs members, mark your calendars. The 2019 ALLDocs Annual Meeting is right around the corner! This September we head east to the Fairmont Southampton in Bermuda! The ALLDocs Board and meeting planners are busy organizing our best meeting ever! We’re lining up spectacular speakers, excellent entertainment, exciting excursions, amazing meals, and as always, supportive sponsors! Check out this colorful website to register for the meeting, book your hotel, learn about our world-class speakers, plan your excursions, and more! You can also visit www.alldocsod.com for more information.
Contact us at (520) 815-7366 or by email at support@alldocsrocks.com.
This year’s annual meeting is at the beautiful Fairmont Southampton in Bermuda.
REGISTER NOW for the meeting and to reserve your hotel rooms.
You will register for both the meeting and your hotel room through the online registration site. All guests will be responsible for their own ground transporation.
The number of credits will vary based on the state(s) you are licensed in, but we expect to offer approximately 15 hours.
Fairmont Southampton
Bermuda
Prices for Fairmont Southampton Bermuda
| Single Occupancy Room Night Rate | Double Occupancy Room Night Rate | |
|---|---|---|
| Standard Room – Inclusive Rate** | $299/night Inclusive of all fees and taxes |
$329/night Inclusive of all fees and taxes |
**Discounted group rates listed above are inclusive of mandatory resorts fees and taxes. Sleeping room rate is $229/night plus per person resort fees and taxes.
Once you have registered for your event, you can book your hotel room at https://book.passkey.com/go/alldocs2019
Join a dedicated member of the Bermuda Cave Divers Association in this fascinating tour of Crystal Cave, an astonishing limestone cave and one of the most famous Bermuda natural attractions. Included in the tour is a 30-minute walk through 12-acre Walsingham Nature Reserve capped off with the opportunity to jump off a 10 foot cliff into a beautiful lagoon.
Cruise through the Atlantic Ocean just off the Bermuda shore to view a great wreck, some of the most beautiful reefs in the world and an abundance of colorful fish.
Bermuda’s scenic Rail Trail is a paved path that meanders through the countryside and along the Great Sound. This 5 mile guided mountain bike ride includes stops at a historic fort, an 1800’s military cemetery and lovely bay before ending at the historical Royal Naval Dockyard for a drink at a local watering hole.
This 1.5 hour guided kayak adventure explores the incredible scenery of Mangrove Bay – single and double kayaks are available.
Select from these spa treatment options (please note space is limited for appointments):
Bermuda Aromatherapy Massage (50 minutes)
This light- to medium-pressure full-body massage increases circulation and lymph return. Choose your perfect aroma from a selection of aromatherapy oils, formulated to stimulate your senses and relax your mind.
Customized Solutions by HydroPeptide* (50 minutes)
Revolutionize your skin with the power of peptides. In this customized facial, HydroPeptide’s unique encapsulated peptides and effective anti-aging ingredients delivers flawless results for all skin types and concerns (including hyperpigmentation, dehydration, congested skin and signs of aging.
Willow Stream Signature Manicure (50 minutes)
Harness the power of peptides and vitamin C to rejuvenate the skin and help fade age spots. Hydrate your hands with a luxurious body butter and nourishing heated mitts. This manicure includes a file, cuticle work and polish.
Willow Stream Signature Pedicure (50 minutes)
Give your feet the attention they deserve with an mineral salt exfoliation followed by a nourishing body butter massage and heated booties treatment.
If you have any questions prior to the meeting, please contact:
ALLDocs Registration Support
(520) 815-7366
support@alldocsrocks.com
Cell phone service is readily available. Remember to check with your carrier regarding international charges you may incur for cell phone use. Wi-Fi is complimentary at the Fairmont Southampton.
Travel Documentation
As a reminder, a valid passport is required for travel to Bermuda. Global Entry is available. For more information about travel guidelines, click here to visit the Transportation Security Administration’s website.
Ground Transportation
All guests will be responsible for their own ground transportation. Click here for information on airport transportation options once in Bermuda. Taxi fare will be around $60 USD, plus tip (1-4 persons). Should you prefer a shuttle service, the Fairmont Southhampton recommends CEO Transport where a shared shuttle is approximately $20 per person. Fully private transfers are also available through CEO Transport.
Upon arrival, you will have to clear Immigration where you will be asked for the forms distributed on board the plane properly filled out and proof of citizenship (valid passport). The jetway to deplane will be outdoors & uncovered. Please bring an umbrella or a rain jacket in case weather is inclement when you land to avoid getting wet.
The distance from LF Wade International Airport to the Fairmont Southhampton is 13 miles (approximately 40 minutes).
Please note you will clear U.S. Customs in Bermuda upon your departure. Arriving at the Bermuda airport 2.5 hours prior to your departure flight should be adequate to comfortably clear customs and board your plane.
Accommodations and On-site Instructions
Hotel Accommodations
The ALLDocs reservations link needed to book your hotel accommodations at our discounted rate will be available once you complete your online registration. You can also find this link in your registration confirmation email if you have already registered. For the guaranteed group rate and availability, reservations must be made on or prior to August 20, 2019. If you have any questions or changes regarding your reservation leading up to the program, please contact the Fairmont Southhampton Reservations Department at +1 (441) 238-8000 & identify yourself as being a part of the ALLDocs Group.
Fairmont Southampton
101 South Shore Road
Southampton, Bermuda SN02
Click here for the Fairmont Southhampton Fact Sheet
Check in: 4:00 p.m. Check out: 11:00 a.m.
The Fairmont Southhampton will do their best to accommodate arrivals prior to 4:00 p.m., however, early check in will be subject to availability on a first come, first served basis.
Arrival Instructions
After checking in to the hotel, please proceed to the ALLDocs Annual Meeting Registration Desk to receive your welcome materials. For your convenience, the Registration desk will be open during the following hours:
Sunday, September 22 12:00 p.m. – 5:00 p.m. | Hotel Lobby
Preparations
Attire
All Meeting Functions:
Attire for all meeting functions is business casual. You also may wish to bring a sweater or jacket to the meeting, as meeting room temperatures tend to fluctuate.
Welcome Reception:
Resort Casual in that men can plan to wear dressier shorts such as “bermuda style”! Pants or nice jeans with a polo or other collared shirt. T-shirts, sleeveless shirts, shorts, are not typically acceptable. Women can choose a casual dress or pair a blouse with a nice pair of jeans, slacks, or a skirt.
Meeting & Sponsor Fair Attire:
Business Casual is less formal than traditional business clothing but still professional enough to be office appropriate. For women, this typically means a skirt or slacks, a button down blouse, and closed-toe shoes. For men, this typically means a button down shirt, slacks, and dress shoes.
Gala:
Casual Elegant is typically similar to something you would wear to a country club or upscale restaurant. A step above resort evening, with this dress code, men are expected to wear a long-sleeve dress shirt with slacks and dress shoes—no shorts, t-shirts, or sandals. Women can wear skirts or pants with a nice top or a dress. Both women and men should opt for dressier shoes, though dress sandals can still be appropriate.
Climate
Bermuda weather in September averages a high temperature of 86°F and a low temperature of 70°F. For the most accurate weather forecast, please click here to visit The Weather Channel’s website.
Time Considerations
Please note that Bermuda is in the Atlantic time zone. To view the time zone difference, please click here to visit the official US time website.
